Creditors Officer

NATIONAL EMERGENCY RESPONSE COUNCIL ON HIV/AIDS

P. O. Box 1937 Tel: (+268) 2406-5000
Mbabane Fax: (+268) 2406-5004
Eswatini Web: www.nercha.org.sz
E-mail: info@nercha.org.sz

A vacancy of Creditors Officer exists in the Financial Services Division tenable at the Head Office. Any interested person with the requisite requirements as stated in the TORs below are requested to submit their CV, Application Letter and Certified Academic Certificates to the HR Office through email: recruitment@nercha.org.sz.

Job Title: Creditors Officer

Division: Financial Services

Reporting to: Creditors and Payments Supervisor

KEY FUNCTION:

To ensure accurate, timely, and compliant processing of all supplier payments and creditor transactions by maintaining up-to-date financial records, reconciling accounts, and supporting effective financial management in line with organizational policies, donor requirements, and statutory regulations.

KEY PERFORMANCE AREAS

• Payment of Creditors: Process and capture supplier invoices accurately and promptly, ensuring all payments are supported by authorized documentation and processed within set timelines.
• Creditors Reconciliation: Prepare and update monthly supplier account reconciliations, investigate variances, and ensure all outstanding items are resolved or escalated as required.
• Document Management and Filing: Maintain organized and secure creditor files, ensuring all source documents, reconciliations, and payment records are properly filed and retrievable for review or audit.
• Supplier Relationship Management: Liaise with suppliers to address payment queries, resolve discrepancies, and maintain positive working relationships that support operational efficiency.
• Financial Reporting: Compile monthly creditors ageing analyses and commitment registers to support transparent financial monitoring and donor reporting requirements.
• Compliance and Audit Support: Ensure all creditors’ processes comply with financial regulations, donor requirements, and internal controls, and provide full documentation during audits and reviews.

SKILLS:

• Strong knowledge of accounts payable processes, invoice verification, and payment procedures.
• Attention to detail and accuracy in processing invoices, reconciling accounts, and maintaining records.
• Proficiency in accounting software and MS Excel for financial tracking and reporting.
• Understanding of financial regulations, internal controls, and donor compliance requirements.
• Good communication and problem-solving skills to resolve supplier queries and discrepancies.

REQUIRED EDUCATION/QUALIFICATIONS:

Minimum: Bachelor’s Degree in Accounting

REQUIRED EXPERIENCE:

Minimum: 2 years’ experience in an accounting environment

CLOSING DATE: 16th July 2026