Payments Officer

NATIONAL EMERGENCY RESPONSE COUNCIL ON HIV/AIDS

P. O. Box 1937 Tel: (+268) 2406-5000
Mbabane Fax: (+268) 2406-5004
Eswatini Web: www.nercha.org.sz
E-mail: info@nercha.org.sz

A vacancy of Payments Officer exists in the Financial Services Division tenable at the Head Office. Any interested person with the requisite requirements as stated in the TORs below are requested to submit their CV, Application Letter and Certified Academic Certificates to the HR Office through email: recruitment@nercha.org.sz.

Job Title: Payments Officer

Division: Financial Services

Reporting to: Creditors and Payments Supervisor

KEY FUNCTION:

To verify that all payments are correctly captured in the system, print cheques, submit cheques for signing and monitor delivery to relevant beneficiary and resolve queries from creditors.

KEY PERFORMANCE AREAS

• Payment Processing: Process supplier, staff, and statutory payments accurately and on time. Verify payment requests for completeness, accuracy, and approval.
• Cheque Management: Prepare, issue, and maintain records of cheque payments. Monitor outstanding and stale cheques and facilitate reissues where necessary.
• EFT Management: Prepare and process Electronic Funds Transfer (EFT) payments. Verify banking details and reconcile EFT transactions.
• Payment of Cash Allowances: Process approved staff allowances and maintain accurate records and ensure timely retirement of advances.
• Financial Reporting: Prepare payment and reconciliation reports. Maintain accurate payment records and support internal and external audits.

SKILLS:

• Strong knowledge of payment processing, accounts payable, cheque management, and Electronic Funds Transfer (EFT) procedures.
• High level of accuracy and attention to detail in processing payments, reconciling accounts, and maintaining financial records.
• Proficiency in accounting software, ERP systems, and Microsoft Excel.
• Sound understanding of financial regulations, internal controls, and donor or public sector financial compliance requirements.
• Good analytical, problem-solving, and communication skills with the ability to resolve payment queries and discrepancies.
• Ability to maintain confidentiality and handle sensitive financial information with integrity.
• Strong organisational and time management skills with the ability to meet strict deadlines.

REQUIRED EDUCATION/QUALIFICATIONS:

Minimum: Bachelor’s Degree in Accounting

REQUIRED EXPERIENCE:

Minimum: 2 years’ experience in an accounting environment

CLOSING DATE: 16th July 2026