Officer-HR & Admin

Botho University (BU), a leader in academic excellence and research innovation, invites applications from dynamic, experienced, and passionate intellectuals for the following position based at our Eswatini Campus.

Officer-HR & Admin Ref2026/ESW/HR/HA01

Qualifications & Experience

1. Bachelor’s Degree in Human Resource Management, Business Administration, Public Administration, or related field
2. Minimum of 2 years’ experience in HR

Job Responsibilities

1. Maintain accurate debtor records and student/customer accounts at all times.
2. Monitor and follow up on outstanding payments through calls, emails, and formal correspondence.
3. Prepare debtor ageing reports and reconcile debtor accounts to ensure accuracy of records.
4. Ensure timely collection of fees and all other receivables.
5. Manage and maintain petty cash in line with institutional policies and procedures.
6. Prepare petty cash reconciliations and ensure all transactions are properly supported and approved.
7. Source quotations from suppliers and coordinate procurement activities in compliance with procurement procedures.
8. Prepare purchase requisitions, purchase orders, and maintain procurement records and filing systems.
9. Maintain accurate financial records, documentation, and finance filing systems.
10. Assist in the preparation of finance reports, audits, and compliance requirements.
11. Prepare and process monthly payroll accurately and within stipulated timelines.
12. Maintain payroll records, leave records, statutory deductions, and related documentation.
13. Coordinate staff performance appraisal processes and maintain performance management records.
14. Coordinate staff training, development programmes, and wellness initiatives.
15. Liaise with immigration authorities regarding work permits, visas, and renewals for expatriate staff.
16. Monitor permit expiry dates and ensure timely renewals in compliance with the laws of Eswatini.
17. Ensure compliance with institutional HR policies and the Employment Act of Eswatini.
18. Maintain employee records and support recruitment, onboarding, and staff orientation processes.
19. Assist in disciplinary, grievance, and employee relations matters.
20. Maintain confidentiality of financial, payroll, and employee information always.

Skills and Competencies required for the job:

1. Skills to understand and quickly adapt to accounting packages
2. Excellent record keeping skills using various tools
3. Conversant with Eswatini Labour Law
4. Excellent people management skills
5. Good numerical and analytical skills
6. Good customer relations/care and emotional intelligence skills.
7. Good with MS Office and/or Google apps tools
8. Excellent negotiation and listening skills
9. Competent in HR portfolios

Closing Date: May 29, 2026

NB: Please note that in line with Botho University Data Protection Policy, the information you provide us with will be used solely for the purpose of recruitment for this post only. In case you are not successful, your information will be kept confidential in our database for consideration for other vacancies in the future. Short-listing of candidates will be based on academic qualifications, relevant experience and general disposition. Only the shortlisted candidates will be called for an interview.