EXECUTIVE PERSONAL ASSISTANT

Full Time
Eswatini
Posted 11 hours ago

Website Eswatini National Trust Commission

EXTERNAL JOB VACANCY – ESWATINI NATIONAL TRUST COMMISSION (ENTC)

EXECUTIVE PERSONAL ASSISTANT TO THE CEO

PURPOSE

To provide high-level administrative, organizational, and strategic support to the Chief Executive Officer. To ensure seamless coordination of the CEO’s office, enabling effective leadership, governance, and stakeholder engagement. The incumbent acts as a trusted liaison, safeguarding confidentiality while enhancing the CEO’s efficiency and impact.

KEY PERFORMANCE (RESPONSIBILITY) AREAS

1. EXECUTIVE SUPPORT

Manage the CEO’s office, calendar, appointments, and travel arrangements with precision.
Prepare briefing notes, agendas, and documentation for board meetings, executive sessions, and stakeholder engagements.
Draft, edit, and proofread correspondence, reports, and presentations in alignment with ENTC’s governance standards.

2. GOVERNANCE & COMPLIANCE

Support the CEO in ensuring compliance with statutory, regulatory, and organizational requirements.
Coordinate submissions, reports, and documentation for the Board of Commissioners and relevant government ministries.
Maintain accurate records of executive decisions, ensuring accountability and transparency.

3. STAKEHOLDER ENGAGEMENT

Act as the first point of contact for internal and external stakeholders, managing communications with professionalism.
Facilitate effective relationships between the CEO, Board, government agencies, donors, and strategic partners.
Organize high-level events, meetings, and workshops that advance ENTC’s mandate.

4. INFORMATION & KNOWLEDGE MANAGEMENT

Maintain a secure filing and information system for the CEO’s office.
Ensure timely access to data, reports, and research that inform executive decision-making.
Monitor progress on strategic initiatives and provide updates to the CEO.

5. STRATEGIC & PROJECT SUPPORT

Assist in tracking implementation of ENTC’s strategic plan.
Provide administrative support for special assignments, including conservation, heritage, and organizational transformation initiatives.
Coordinate with the Corporate Strategy & Communications Officer to ensure alignment of executive priorities.

QUALIFICATIONS & EXPERIENCE

Bachelor’s degree in Business Administration, Public Administration, Law, Social Science or related field.
Minimum of 5 years’ experience in executive support, preferably within governance, conservation, or public sector institutions.
Demonstrated ability to manage complex schedules, confidential information, and high-level communications.
Strong knowledge of governance frameworks, compliance, and organizational protocols.

SKILLS & COMPETENCIES

Exceptional organizational and time-management skills.
Advanced written and verbal communication abilities.
High proficiency in MS Office Suite and digital collaboration tools.
Strong interpersonal skills with the ability to engage diverse stakeholders.
Discretion, integrity, and commitment to confidentiality.
Ability to synthesize information into clear, executive-ready outputs.

REPORTING LINE

Reports directly to the Chief Executive Officer.
Provides support to the Board of Commissioners and collaborates with EXCOM as required.

PERFORMANCE INDICATORS

Timely and accurate preparation of executive documentation.
Effective management of CEO’s schedule and priorities.
Compliance with governance and reporting requirements.
Positive stakeholder feedback on communication and coordination.
Contribution to the efficiency and impact of the CEO’s office.

APPLICATION

Interested candidates must submit applications (a covering letter, copies of academic qualifications and detailed CV with three references) to the ENTC Human Resources Manager in pdf format to email address: recruitment@entc.org.sz

Closing Date: 15 May 2026

We are committed to gender mainstreaming and to creating an inclusive workplace. Qualified women and men, and the underrepresented groups are encouraged to apply.

P.O. Box 100, Lobamba | info@entc.org.sz | www.entc.org.sz

To apply for this job email your details to recruitment@entc.org.sz.