PROCUREMENT OFFICER

Youth Enterprise Revolving Fund
Lilongwe House, 4th Floor, Somhlolo Road
P.O. Box 6557, Mbabane, Eswatini
📞 (268) 2404 433 / 8369 / 6802
📞 (268) 7606 4002 / 7906 4002
✉️ info@yef.co.sz
🌐 www.yef.co.sz

PROCUREMENT OFFICER

The Youth Enterprise Revolving Fund (YERF) seeks to appoint a well-suited candidate for the role of Procurement & Expenditure Officer. This position reports to the Finance and Administration Manager.

Main Functions and Responsibilities

• Consolidate departmental procurement requirements and prepare the annual procurement plan.
• Monitor execution of the annual procurement plan.
• Prepare procurement monthly and quarterly reports.
• Process purchase requisitions, purchase orders, and ensure goods/services are received timely and according to specification.
• Source and engage reliable and compliant vendors for the Fund.
• Handle all YERF procurement processes, ensuring compliance with national procurement statutes and the Fund’s policies.
• Prepare Open Tender Documents, Requests for Proposals, and Requests for Quotations for submission to relevant stakeholders.
• Coordinate tender openings, evaluation processes, and perform secretarial duties for the Fund’s Tender Board.
• Provide guidance on the Public Procurement Act 2011 as required.
• Participate in reviewing procurement and finance policies and propose relevant amendments.
• Support the preparation, review, and negotiation of contracts and Service Level Agreements.
• Be responsible for overall contracts management.
• Perform procurement risk assessments and practice due diligence on risky contracts.
• Oversee storekeeping of supplies and inventory control.
• Manage all the Fund’s assets and maintain an up-to-date fixed asset register.
• Oversee logistics, fleet, and other administrative tasks as required.
• Keep abreast of developments in the field and be open to learning.
• Perform any other tasks assigned from time to time.

Qualification, Experience, and Attributes

• Bachelor’s degree in Supply Chain, Accounting, Finance, or similar from a recognized institution.
• Advanced Diploma in Procurement and Supply (CIPS).
• Minimum 3 years relevant experience in procurement, finance, and administration.
• Experience and exposure to public procurement is an added advantage.
• Knowledge of an E-Procurement System.
• Knowledge of Eswatini Public Procurement Regulations would be an added advantage.

Desired competencies

• Excellent attention to detail and commitment to accuracy.
• Excellent negotiation skills.
• Strong analytical skills.
• Excellent interpersonal, communication, and reporting skills.
• Team player, able to multitask and work with minimal supervision.
• High level of confidentiality, integrity, and commitment to ethical practices.
• Self-driven and takes initiative.
• Planning, Organizing, and Coordinating Skills
• Excellent Time Management Skills.

Written applications along with a comprehensive curriculum vitae, three traceable references, and certified copies of academic qualifications should be emailed to recruitment@yef.co.sz. Please state the position you are applying for in the email subject line.
Closing date: 23rd February 2026.

Only shortlisted candidates will be contacted. Should you not receive communication within four weeks after the closing date, consider your application unsuccessful.